OSSTF (Office/Clerical/Technical Unit)

Notice of temporary vacancy

POSITION:Temporary Administrative Assistant Secondary

17.5 hours/week, 11 months/year

Schedule: Flexible

LOCATION:Dr. Frank J. Hayden

3040 Tim Dobbie Dr, Burlington

SALARY CATEGORY:As per schedule (Level 4 - 22.56 an hour)

STARTING DATE:ASAP - July 15, 2024POSITION SUMMARY:

The Administrative Assistant Secondary provides secretarial support to the secondary school office administrative team, as required. The successful candidate is the front line for students, parents, and the general school community (reception coverage, attendance input, school start-up procedures, mark reporting process and filing of records).

KEY WORK ACTIVITIES:

Front-Line contact for students, staff, parents and the general school community, attendance input in Student Information System (Aspen). This includes first response to telephone calls, visitors to the school, students, etc.

Administrative support and coordination of September start-up and pre-registration packages, yearly calendar, generate and distribute class lists, locker registrations, attendance folders, staff handbooks and mailboxes, grade nine orientation events and parent information nights, etc.

Mark reporting and all report processes - includes EQAO/literacy and math preparation, newsletters, class verification lists, provide staff with ongoing communication of timelines, assist teachers with technical support and filing of reports.

Administrative support to school staff, students and administration, as required.

Administrative activities related to Reports, Exams, Parent/Teacher Interviews, Commencement, Award, Student of Excellence, and recognition awards.

Any other office duties assigned by the school administrative team, as necessary to successfully assist students, staff and parents.

QUALIFICATIONS:

On-the-job and previous related job experience needed to perform the range of job tasks completely and competently, would be an asset. The school is looking for an energetic and enthusiastic team player, proficient keyboarder with strong technical skills on both Windows, Google Suite (Gmail, Docs, Sheets, Calendar, etc), and the Student Information System (Aspen). Excellent organizational ability and effective interpersonal and communication skills are required.

Applications, along with your resume and other supporting documents must be submitted through Apply to Education https://hdsb.simplication.com/WLSBLogin.aspx?returnurl=%2f by 4:00p.m. on Thursday May 2, 2024

Job Code #3734117We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants Apply To Education profile page.

Please be advised that interviews will be conducted using Google Hangouts, please see Video Interview Tips (Applicant).We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants Apply To Education profile page.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Equity:

The Halton District School Board recognizes that, consistent with the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms, employment practices and procedures at all levels should reflect, demonstrate understanding of and respond to a diverse population. The Board is committed to providing a workplace environment that is fair and equitable to all.

In our efforts to ensure an inclusive, diverse and representative workforce, we will: value, promote and encourage the hiring of staff from under-represented communities;

grant first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. Where a collective agreement or terms and conditions govern the hiring or promotional process, this will be done in a manner that is consistent with the School Boards obligations.Applicant Self Identification Questions:

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSBs Teacher Hiring Practices Administrative Procedure, HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSBs Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, Operation of Schools General) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

valuing applicants additional experience, lived experience, skills, backgrounds and perspectives; and

granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Elena Alamiie, Manager of Staffing and Recruiting at alamiiee@hdsb.ca.

Accommodation:

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.Wellness:

The HDSB is committed to providing a respectful and healthy work environment.