Position:Senior Financial Analyst (Adult Language Programs)

Salary Range:Band 6 - $ 72,542 - $ 86,509

Location:Business Services/Continuing Education, J.W. Singleton Education Centre

Work Schedule:35 hours/week, 12 months/year

Effective Date:As soon as possible

Position Summary:

The Financial Analyst (Adult Language Programs) is responsible for administering, recording and reporting all financial activities for the Boards Adult Language Programs ensuring compliance with board policies/procedures and municipal, provincial and federal laws and regulations. The position has dual reporting to both the Manager of Budget and the Manager of Adult Learning Programs. The Financial Analyst develops annual budgets, prepares forecasts and provides interim and quarterly updates, completes monthly reconciliation, facilitates procurement and supports the day-to-day operations of the LINC, ESL and FSL programs .The HDSB recently introduced a Work from Home Administrative Procedure. In accordance with this Administrative Procedure and with the approval of the immediate supervisor, employees who work at HDSB administrative sites may work from home for up to 50% of their regularly scheduled hours. Work from Home arrangements may change based on the future needs of the Board. The HDSB offers funding for professional development in accordance with the Terms and Conditions of Employment for management and administration support staff.

Key Responsibilities: Develops annual budgets for Immigration, Refugees and Citizenship Canada (IRCC) and Ministry of Children, Community and Social Services (MCCSS) funded programs, and coordinates with Budget department staff for consolidation with the Boards budget

Develops and manages the annual budgets for the Before and After school programs run by the board

Manage the boards rental and community use revenue processes, including streamlining and improving the process

Supporting central budgets, including budgeting, analyzing, and forecasting

Providing back-up support to other budget areas and financial system maintenance functions and improvements

Providing support to Managers for ad hoc projects and needs as they arise

Compiles, reviews and finalizes financial results on a periodic basis for revenue claim submissions to funders

Assists in preparing the budget for new grant applications in coordination with the proposal writing process

Prepares budget forecasts for Principal and Managers and provides interim and quarterly updates

Conducts monthly variance analysis; reports on issues requiring management attention

Reconciles monthly Visa statements, prepares journal and budget entries, and generates ad hoc financial information

Manages and reconciles revenues and expenses for fee payer programs using School Cash Online software

Coordinates with the Principal and Manager of Adult Language Programs to procure classroom materials, supplies, consumables and capital equipment

Provides day-to-day support to operations including acting as the key contact in program financial audits conducted by the provincial or federal government and/or board auditors

Assists the boards Finance team with year-end closing procedures and audits Qualifications: Completion of University degree or equivalent in a Business field (Accounting, Business Administration or Commerce)

Chartered Professional Accountant (CPA) designation required

Minimum four (4) years of relevant experience, preferably in public education sector or other public sector

A clear understanding of accounting principles

Knowledge of electronic accounting systems and proficiency with standard office computer applications (Microsoft Office and Google Suite)

Ability to multitask, prioritize and work with frequent interruptions

Proficient communication, interpersonal, organizational and problem-solving skills

Familiarity with SparkRock NAV, Employee Centre software, iSYS Works, SFE, and/or School Cash Online is preferredApplications, along with your resume and other supporting documents must be submitted through Apply to Education https://hdsb.simplication.com/WLSBLogin.aspx?returnurl=%2f by Thursday April 4, 2024 at 4:00pm

Job Category: Management & Professionals - Job Code#3699842 We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants Apply To Education profile page.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Equity:

The Halton District School Board recognizes that, consistent with the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms, employment practices and procedures at all levels should reflect, demonstrate understanding of and respond to a diverse population. The Board is committed to providing a workplace environment that is fair and equitable to all.

In our efforts to ensure an inclusive, diverse and representative workforce, we will: value, promote and encourage the hiring of staff from under-represented communities;

grant first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. Where a collective agreement or terms and conditions govern the hiring or promotional process, this will be done in a manner that is consistent with the School Boards obligations.Applicant Self Identification Questions:

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSBs Teacher Hiring Practices Administrative Procedure, HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSBs Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, Operation of Schools General) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

valuing applicants additional experience, lived experience, skills, backgrounds and perspectives; and

granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Marsha Sulewski, Supervisor of Staffing and Recruiting at sulewskim@hdsb.ca.

Accommodation:

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.Wellness:

The HDSB is committed to providing a respectful and healthy work environment.