Career Opportunity

PASS 282 - Administrative Assistant to the Superintendent of Human Resources FTE 1.0

Posted March 20, 2024

Internal/External Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board

(HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic Education and the centre of its community. Central to this vibrant and student focused system is a vision of students as uniquely created in the image of God. This commitment is expressed and realized in the Boards Mission which is:

In union with our Bishop, to enable all learners to realize the fullness of humanity of which our Lord Jesus Christ is the model

Hamilton-Wentworth Catholic District School Board (HWCDSB) is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of students and our community. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to: * First Nations, Mtis and Inuit peoples, and all other Indigenous peoples; * members of groups that commonly experience discrimination due to race, ancestry, colour or place of origin; * persons with visible and/or invisible (physical and/or mental) disabilities.

Reporting to: Superintendent of Human Resources, Senior Manager- Labour and Employee Relations/Teaching Services and Manager of Human Resources, Payroll, Pension and Administrative Systems.

Description: Provides information management support, acts as the first point of contact between the Superintendent, Human Resources Managers and both internal/external clients;

Develops and distributes correspondence including highly confidential and sensitive letters, memoranda, Board reports;

Proactive calendar management includes maintaining the Human Resource management team's work schedules and calendars,

Preparation of required materials for meetings and/or events.

Communicates with the unions, associations, other school boards and Ministry of Education as required;

Develops, coordinates and maintains accurate tracking of all grievances, compiles and provides reports on a monthly basis to Senior Administration;

Attend Labour Management meetings, document meeting minutes, and prepare board materials;

Prepare and review all documents, reports, and correspondence for signatures for format, content, grammar, spelling and make edits as necessary; Processes all Human Resources Department external invoices for payment, including application of appropriate GL accounts and providing current Human Resources budget account balances and expenditures as requested by the HR management managers;

Prepares monthly report for Finance Department itemizing all release requests and identifies appropriate billing back to respective unions/associations. Conducts and prepares statistical reports with respect to annual release time;

Human Resources contact for all request for the release of staff for union/association-related business, consults with Principals/Supervisors/Union Presidents and prepares correspondence approving same as necessary;

Coordinates and gathers information related to OCT referrals. This includes correspondence with OCT representatives. Assists with seeking and compiling information/data from other co-terminus school boards on best practices related to salaries, human resources structure/processes and collective bargaining;

Responsible for the coordination of all contract negotiation/bargaining sessions for all union/employee groups;

Coordinates the amendment/printing/distributing of all collective agreements and terms and conditions documents for all employee groups;

Coordinates the distribution and collection of all job evaluation submissions and establishes and maintains a library of same;

Responsible for co-ordination and preparation of all salary adjustments resulting from position reclassifications;

Filing, scanning, and retrieval of documents and records;

Coordinates and compiles information related to school banked planning time.

Provides additional support to Human Resources department during peak periods, employee illness or absences;

Qualifications: Minimum Required Office Administration General - Ontario College Diploma (Preferred Office Administration Executive - Ontario College Diploma);

Experience Required 7 years of experience

Advanced proficiency in Microsoft Office, financial software, Human Resources software (Preferred knowledge and experience with Policy development);

Must possess excellent interpersonal and communication skills both written and verbal, ability to self-start, follow through on special projects and maintain accurate records.

Confidentiality in dealing with confidential information;

Location: Father Kennedy Catholic Education Centre 90 Mulberry Street, Hamilton, ON

Salary: Professional Administrative Support Staff (PASS 4) - $55,665 - $70,533

Last date for consideration: Thursday April 4, 2024 @ 4:00 pm.

Please include the full posting title within the subject line. The resume must include two (2) Professional References; and a Pastoral Reference Letter is preferred. It must also include an authorization to contact references provided. Thank you to all applicants who submit their application. Please note that consideration will be given to those applicants who submitted a complete package. Only those applicants eligible for an interview will be contacted.

In our efforts to ensure an inclusive, diverse and representative workforce, HWCDSB will: value, promote and encourage the hiring of staff from under-represented communities; value applicants additional experiences, lived experience, skills, backgrounds and perspectives collect voluntary self-identification data from applicants in accordance with the Ontario Human Rights Code, HWCDSBs Teacher Hiring Practices Administrative Procedures, and Ontarios Anti -Racism Data Standards: Where the required skills, ability and qualifications of candidates are relatively equal, candidates who self- identify as a member of one or more under-represented groups may be selected.

The HWCDSB is also an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. We also recognize our duty to accommodate and foster a culture of inclusion. We will provide accommodations during the hiring process. If an accommodation is required, please inform the Human Resources Team or Hiring Manager in advance of any part of the process. All information received relating to a candidates required accommodation will be addressed confidentially.