Under the direction of the Supervisor of Accounting /or designate the successful candidate will support the Business Department, including accounting, payroll and purchasing functions, by providing extra resources to meet the Departments needs. Assignments will fluctuate with needs and may include replacement of staff on short and long term leaves.

Providing support to the Supervisor of Accounting in the accounts payable / receivable function by: Receiving invoices and sorting for discounts and circulating for proper approval

Comparing quantities invoiced to quantities ordered and received per packing slips or other evidence of receipt of goods

Comparing invoice amounts to purchase order amounts and resolving with purchasing or other appropriate personnel, if problems exist

Following-up receipt of goods with schools, etc. if no evidence of receipt

Entering invoice data into K212 Finance application, ensuring invoices have not already been paid, and confirming data entries prior to cheque generation

Reviewing supplier statements for outstanding invoices or credit memos and reconciling

Handling telephone inquiries from suppliers and staff regarding status of cheque preparations and non-payment of invoices

Issuing accounts receivable invoices, monitoring collection and responding to customer inquiries

Other duties as assigned not specifically mentioned aboveProviding support to the Manager of Payroll and Benefits in the payroll function by: Preparing and entering employee payroll changes into the K212 HR/Payroll application

Reconciling employee payroll changes including salary and deduction changes

Other duties as assigned not specifically mentioned aboveProviding support to the Manager of Purchasing and Capital in the purchasing function by: Designing, collaborating and issuing various types of Requests, including but not limited to Tenders, Proposals and Quotations

Summarizing and analyzing competitive bid results and/or assisting in the selection process

Problem solving with schools, accounting, departments, and vendors to ensure compliance with Purchasing Policies and Procedures, BPS Procurement Directive as well as the terms and conditions of each contract

Collecting and maintaining Certificates of Insurance and WSIB Clearance Certificates from all applicable vendors while ensuring schools and departments are compliant and knowledgeable with this requirement

Liaising between suppliers and user departments and schools regarding vendor inquiries

Processing purchase order requisitions/requests and ensuring compliance with the Purchasing Policy and Procedures, BPS Procurement Directive, and other internal controls

Responsible for purchase order entry and requisition conversion in the Boards Financial System, ensuring proper general ledger account and administrative authorization

Act as liaison in addressing queries and resolving issues as they relate to the processing of purchase orders

Assist Board staff with obtaining quotations, sourcing suppliers and setting up vendors

Assisting all locations within the Board with phone system issues, including voicemail and fax lines

Maintaining and reviewing cell phone contracts for Board staff

Issuing uniform vouchers for custodial and maintenance employees

Running daily mail through postage machine

Other duties as assigned not specifically mentioned above

Hours of work 8:30 am to 4:30 pm

Qualifications Secondary school graduate or equivalent is required

Demonstrated experience and knowledge in a computerized accounting, payroll and purchasing environment

Demonstrated understanding of accounting concepts

Good mathematical and analytical skills

Accounting, Payroll and Purchasing experience are required

Proficiency with Microsoft Office Suite is required

Excellent verbal and written communication skills with the ability to provide guidance and direction in problem solving with school administration, departments, and vendors to ensure compliance with Board Policies, Guidelines and Procedures, and BPS Procurement Directive

Awareness of and commitment to maintaining appropriate standards of confidentiality

Excellent interpersonal, communication and organizational skillsApplicants must have the required qualifications including skill, knowledge and ability to perform all duties in a satisfactory manner. Applicants must successfully pass a skills assessment test.

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The WECDSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students.

Accommodations for disabilities will be provided upon request to support participation in all aspects of the application process /rg

April 3, 2024