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Office Assistant (permanent part-time)

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Employer: 
Actv8 Marketing Inc.
Posted: 
2017-09-11
Job Type: 
Part Time
Employment length: 
Permanent
Language requirements: 
English
Education requirements: 
Secondary (high) school graduation certificate
Job industry: 
Software
Technology
Job Location: 
Toronto

Join Abacus Data Systems, Canada, a rapidly growing, dynamic technology company, with offices in San Diego, Los Angeles, Washington D.C and right here in downtown Toronto (1 Yonge Street). Competitive salary, fun working environment, flexible hours. 

We're looking for a part-time Office Assistant, someone who can get things done. 

Provides administrative, secretarial and clerical support to others in the office to maintain an efficient working environment. Reports to the EVP of Software Engineering. 

What you will do

  • take and distribute accurate messages
  • greet public and clients and direct them to the correct staff member
  • coordinate messenger and courier service
  • receive, sort and distribute incoming mail
  • monitor incoming emails and answer or forward as required
  • prepare outgoing mail for distribution
  • fax, scan and copy documents
  • maintain office filing and storage systems
  • update and maintain databases such as mailing lists, contact lists and client information
  • retrieve information when requested
  • update and maintain internal staff contact lists
  • co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
  • type documents, reports and correspondence
  • organize travel arrangements for staff
  • co-ordinate and organize appointments and meetings
  • assist with event planning and implementation
  • monitor and maintain office supplies
  • ensure office equipment is properly maintained and serviced
  • perform work related errands as requested such as going to the post office and bank
  • keep office area clean and tidy

What you will need

  • High School Diploma or equivalent
  • business college training an advantage
  • previous office experience may be requested but this can also be entry level position
  • competent computer skills including MS Office
  • internet skills including use of e-mails, group messaging and data collection
  • numeracy and literacy skills

Stuff you need to be good at

  • organization and planning skills
  • work management and prioritizing skills
  • verbal and written communication skills
  • problem solving ability
  • attention to detail
  • accuracy
  • flexibility
  • reliability
  • teamwork
  • positive attitude

Send resume to: ccardinal@abacusnext.com with the job title in the description field. No calls please. 

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